Insurance documents & safety

Need our insurance details for your hall or venue? View or download the PDFs below, then email them to your venue provider. You can also share this page with them.

Quick links: Insurance PDFs | Method statement | Risk assessment

Public liability insurance

£2 million public liability cover
Insurance period: 16 July 2026 to 15 July 2027.

Our broker's confirmation of cover letter is the document to send when your hall asks for proof of public liability insurance. It also confirms £10 million employers' liability cover.

Download public liability (PDF) View public liability PDF

Employers' liability certificate

A separate certificate is available if your venue asks for it.

Download employers' liability (PDF) View employers' liability PDF

On a phone, open the PDF and use your browser's Share or Save option to send it to your venue.

For events after 15 July 2027, please contact us for the renewed documents. Cover is subject to the insurer's policy terms, conditions and exclusions.

Safety documents for halls and venues

Download these documents for your hall, school or event organiser. They set out the precautions for routine, land-based, continuous-air play inflatables and should be read alongside the instructions for the equipment you hire.

Updated: 14 November 2026 | Version 1.0. Each PDF is three pages and includes our business details. The risk assessment also includes a site check sheet and monitoring log.

Inflatable Method Statement

Our general method statement explains the required steps from delivery to collection, with clear responsibilities for the installation team, hirer and supervisors.

Download method statement (PDF) View method statement PDF

  1. Plan the hire: confirm the equipment instructions, inspection record, access, surface, power and named operator.
  2. Assess the location: check ground, space, overhead obstacles, underground services, emergency access and safe unloading arrangements.
  3. Install securely: follow the equipment's anchorage plan, position the correct blower, protect cables and fit suitable safety mats.
  4. Check before opening: inspect the inflated unit, test safe deflation while empty, check pressure and measure outdoor wind conditions.
  5. Complete the handover: explain the user limits, supervision, monitoring, shutdown and emergency procedures to the responsible adult.
  6. Monitor during use: supervise continuously, record wind and pressure checks, and stop if a limit is reached or conditions become unsafe.
  7. Close and collect safely: clear users, follow the shutdown sequence, handle equipment safely, record defects and leave the site clear.

Inflatable Risk Assessment & Safe Practice

The general assessment identifies who could be harmed, the precautions required and who is responsible. It covers:

  • Wind, anchorage, collapse and loss of inflation pressure.
  • Falls, collisions, user behaviour, supervision and support needs.
  • Electrical equipment, cables, trip hazards and site suitability.
  • Rain, heat, vehicle movements and manual handling.
  • Generators, fuel, hygiene and emergency response.

Download risk assessment (PDF) View risk assessment PDF

For each hire: the company lead and event organiser must check the actual equipment and location, add any local hazards and complete the site record before use. These downloads are general safety documents; they do not certify that a particular venue has been inspected. Specialist games, mechanical rides, sealed-air and water inflatables require separate assessments.

Key safety rules during your hire

  • Supervision: a suitably trained adult must supervise throughout use, with additional attendants where the equipment requires them. Keep within the stated user and height limits and separate users by size.
  • Wind: use an anemometer outdoors and record regular readings. Never operate above 24 mph (38 km/h), or a lower manufacturer limit. Stop early enough to evacuate safely; a phone forecast cannot replace onsite readings.
  • Pressure: use a suitable measuring device and record readings within the equipment's specified range. Do not use an inflatable without the required monitoring arrangements.
  • Stop when unsafe: suspend use for rain or slippery surfaces, lightning, unsafe heat, damage, loose anchors, power or pressure loss, or absent supervision. Do not move the inflatable or change its anchorage.
  • Emergency: stop entry, clear the inflatable and follow the venue's emergency plan. Call 999 when needed, then notify the office on 07900 084 999. Do not restart faulty equipment until it has been checked.

For the inspection record for a specific inflatable, or additional documents for an unusual venue or specialist item, please contact the office before your event.

Read the HSE guidance on play inflatable safety. Our PDFs include links to the guidance used and should be reviewed if equipment, working arrangements or guidance changes.